The term "Monitoring & Evaluation" or "M&E" are so commonly used together, that practitioners often mistake these two as the same process in the project cycle. In fact, "monitoring" and "evaluation" are very different processes!
So, WHAT IS MONITORING? To best way to understand the difference is to experience it.
Students were divided into 2 groups. The 1st group was the 'project do-er' and the 2nd group was the 'monitoring team'.
Their job? Project do-ers need to execute a set of given activities. This included folding a T-shirt in under 2 seconds by following an instructional video on Youtube, and flying a paper airplane from the girl's dorm to across the field.
The monitoring team needs to check if the activities were completed according to plan. This includes checking whether the tasks were completed on time and achieved the desired quality or performance. The monitoring team also needs to note down problems encountered during the activities and corrective actions that need to be taken to ensure problems do not go out of control.
By the end of the activity, the monitoring team reported their findings. Some project do-ers managed to complete all tasks within the given time frame and delivered the desired quality while some couldn't. They also suggested corrective actions to be performed in order to ensure the activities are completed.
Through this exercise, students learned that MONITORING is a process of checking the progress and quality of a project to ensure the expected activities, methods, schedule & finances are happening or managed as planned.
Monitoring is CONSTANT to ensure DAY-TO-DAY activities are carried out smoothly.
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